The cover/transmittal letter collects basic information about the submission from the operator such as the Operator ID (OPID), type of submission, type of change that occurred, primary and technical contacts, and projection information. The cover letter must be included with the submission. PHMSA has developed a
template cover/transmittal letter for
LNG plant data submissions to assist you in fulfilling this requirement.
For LNG plant OPIDs, there are two contacts – primary and technical – that are associated with the OPID. Generally the technical contact is who NPMS staff will reach out to when clarification or re-submission is needed, while the primary contact receives general questions about the OPID after the submission is incorporated. The primary contact must be directly employed by the operating company; however, the technical contact may be directly employed by the operating company or a designated representative from the consultant/subcontractor.
The primary and technical contacts are submitted each year through the LNG plant data submission, but may be updated, as needed, at any time throughout the year. If changes are needed to only the contact information, an email should be sent to NPMS staff stating the OPID, which contact (i.e. primary, technical, or both) is being updated, and the new contact’s name, job title, company name, work mailing address, work phone number, and work email address.
Unlike pipeline submissions, there is no public contact associated with LNG plants.
The projection of the geospatial data must be included in the cover letter. If the geospatial data is submitted in a mapping/GIS format with the projection undefined or if coordinate points are submitted, NPMS staff will use the projection information provided in the cover letter to define the projection so that the LNG plant data will fall at the correct location on the earth. If the geospatial data is submitted in a mapping/GIS format that does have the projection defined, NPMS staff will use the projection information in the cover letter as part of the quality control review workflow.
Refer to Section 2.3 Cover/Transmittal Letter Requirement of the NPMS Operator Standards for additional information.